Date of Posting: 11/16/2018 
AFP Member?:
Organization: Bivona Child Advocacy Center
Position: Events Manager
Start Date: 2019-01
Equal Opportunity Employer: Organization is an Equal Opportunity Employer

Description of Responsibilities:

  • Becomes familiar with Bivona's mission, programs, and events and be comfortable speaking in front of and educating others.
  • Demonstrates the ability to project a professional and knowledgeable image on behalf of Bivona.
  • Is responsible for achieving revenue, volunteer, recruitment and event management goals.
  • In tandem with Director of Development, creates and maintains fundraising event budgets and develops a recruitment and engagement plan to build awareness about Bivona's fundraising events and mission.
  • Works closely with the Marketing and Communications Specialist to develop a marketing and communications plan.
  • Creates content for event emails and websites, invitations, and sponsorship packages.
  • Solicits event sponsors and secure in-kind donations of goods and services.
  • Plans and executes logistics before, day-of, and post-event including but not limited to securing event venues, appropriate permits and insurance certificates, pre-event marketing and advertising, delivery of sponsor benefits and sponsorship fulfillment reports, contracting with vendors, etc.
  • Prepares and maintains accurate records/data reports to evaluate and manage events against industry best practices.
  • Provides superior customer service to constituents through online support, timely responses to emails and telephone communications.
  • Performs general administrative responsibilities including data entry, mailings, etc. and other duties as required. 

Organization's Financial Sources: 
     Foundation and Corporate Grants
     Special Events
     United Way
     Government Grants

     Results-oriented professional with a minimum of five years successful experience managing large events in a
     not-for-profit environment or related field.
     High school diploma is required, college degree preferred. 

Experience/Personal Qualifications:

  • Excellent project management skills, is detail oriented and organized.
  • Excellent written and verbal communication skills and facilitation skills.
  • Creative thinker who is comfortable juggling multiple tasks and projects.
  • Adept at generating and analyzing event metrics.
  • Must be positive and energetic and leads by example through personal effort and initiative to meet fundraising and sponsorship strategies for events.
  • Must have exceptional interpersonal skills and the ability to work effectively with many different constituencies.
  • Mission driven with unquestionable integrity.
  • Ability to develop and sustain excellent working relationships with individuals, businesses and organizations.
  • Self-starter who is comfortable working with limited supervision.
  • Comfortable networking and possesses the inherent ability to adapt to change.
  • Must be able to communicate persuasively the importance of supporting Bivona's mission.
  • Proficient with computer applications, (Microsoft Office Suite), including word processing, spreadsheets, and database and event software.
  • Ability to travel locally and work flexible hours on nights and weekends.
  • Respect for diversity and a commitment to providing culturally competent and inclusive services. 

Specific Requirements of Position: Special Events Planning
Specific Requirements Continued: 
     Computer - Database
     Volunteer Management
     Volunteer Recruitment
Certification Preferred: N/A
Special Requirements of Position: Personal Automobile, Travel

Position Reports to:
 Jaime Anderson, Director Of Development
Send Correspondence to: Jaime Anderson, Director of Development
Organization: Bivona Child Advocacy Center
Address: 1 Mount Hope Avenue
City: Rochester
State: New York
Zip Code: 14620
Email: [email protected]
Apply Online:
Include with Correspondence: 
     Cover Letter