Date of Posting: 11/04/2019
AFP Member?:
Organization: Girl Scouts of Western New York
Position: Director Of Foundation And United Way Relations
Start Date: Nov 01, 2019
Salary Range (low): TBD or Other
Salary Range (high): TBD or Other
Salary Range Other: Dependent on Experience
Equal Opportunity Employer: Organization is an Equal Opportunity Employer
Description of Responsibilities: 
POSITION SUMMARY: In order to support the development goals of the Girl Scouts of Western New York (GSWNY), the Director of Foundation & United Way Relations builds and maintains positive relationships with Foundation and United Way funding partners, and implements the Council's overall foundation growth strategy.

Primary responsibilities include:

  • relationship management with funding partners;
  • proposal preparation and submission including research, writing, and internal project management;
  • grant lifecycle management including award documentation, tracking and reporting.


  • Relationship Management:
    • Manage a portfolio of 40+ United Way and Foundation relationships in order to achieve or surpass annual fundraising goals:
    • Identify, cultivate and steward new and existing Foundation and United Way relationships using an annual donor stewardship plan.
    • Serve as a liaison between GSWNY and funding sources.
    • In coordination with staff, administer and use the GrantHub platform as a primary tool to maintain necessary records, files, reports, databases, and other materials related to GSWNY grants.
    • Ensure compliance with state and federal government regulations pertaining to management of government grants and contracts.
  • Proposal Preparation & Submission:
    • Review/analyze requests for proposals and funding guidelines to determine whether the funder is an appropriate fit for GSWNY.
    • Work collaboratively with council staff to identify opportunities that align with GSWNY's vision, needs and strategic plan.
    • Use GSWNY's Grant Decision Matrix and other grant research as appropriate to assess opportunities.
    • Coordinate meetings with staff to discuss guidelines, generate ideas, and design proposals including project plans and budgets.
    • Prepare and coach key staff and volunteers on grant defenses and presentations.
    • Review/update Small But Mighty Grants Program online resources.
    • Ensure on-time submission of high-quality Letters of Intent ("LOIs") and proposals.
    • Develop and write effective proposals including outlines, narratives, timelines, staffing plans, project evaluation plans, and budgets.
    • Communicate with funder to obtain pre-submission input when possible.
    • Identify accurate and appropriate data to support proposal narratives. 
    • Manage internal review and approval processes prior to submission.
  • Grant Lifecycle Management:
    • Post-award grant management including documentation and regulatory compliance 
    • Review funding contracts prior to GSWNY acceptance. 
    • Assist in disseminating grant award information to staff, clients, board members, and other constituents of the council.
    • Prepare or oversee preparation of all reports ensuring on-time completion and submission to meet contractual obligations.
    • Advise staff to ensure that funds are maximized and spent in accordance with funding guidelines for program implementation, tracking and reporting.
    • Obtain feedback from funder if proposal is declined.
  • Leadership & Additional Responsibilities: 
    • Serve as an integral member of the GSWNY Leadership Team. 
    • Communicate regularly with the Chief Development Officer, and actively participate on the Fund Development and Leadership Teams, including assistance with other projects/duties as assigned. ¿
    • Oversee preparation of grant-related qualitative and quantitative data reports to support data-informed decision-making.
    • Assist in developing and maintaining policy guidelines and budget management procedures with respect to funding awards. 
    • Assist GSWNY to implement practices that advance grant readiness and internal institutional support for grant-seeking activities.
    • Support the Council's strategic goals and mission as an active and engaged member of the GSWNY team.
    • Other duties may be assigned as needed.
    • GSWNY maintains the right to add, change or alter the functions of this at any time.

Funds Raised Last Year: 792,000
Fund Goal This Year: 776,000
Organization's Financial Sources: 
     Foundation and Corporate Grants
     Special Events
     United Way
     Government Grants
     Interest Income
     Earned Income (dues, tuition, etc.)
AFP Membership Dues: Professional membership dues in AFP paid by organization
Salary Increment Policy: Salaries are reviewed annually, and increases are based on merit
Performance Review Policy: Annual performance review process
Vacation and Holiday Policy: 150 hours of PTO accrued in first year of employment, nine paid holidays, plus two-weeks paid time off during winter shutdown from Friday before Christmas through New Years holiday, summer hours and fexible work hours as needed.
Medical, Dental, Health Insurance: GSWNY offers competitive benefits to employees working 30 hours per week or more.
Life Insurance: Employer paid basic term life insurance, and supplemental term life insurance available for employees to purchase up to $500,000 for individual, $100.000 for spouse/domestic partner and $10,000 for child.
Retirement Plan: 401(k) plan with discretionary annual employer contribution equal to 2% of employees annual salary after 12 months of continuous service.
Education: Bachelor's degree and Master's in a related field preferred; relevant work experience and/or a combination of education and on-the-job training will also be considered.
Experience/Personal Qualifications: 

  • Girl Scouts is proud to serve a diverse community of girls and volunteers. Bilingual language skills or proficiency in one or more non-English language is always appreciated, though not required.
  • Bachelor's degree and Master's in a related field preferred; relevant work experience and/or a combination of education and on-the-job training will also be considered.
  • Minimum of years of experience in development and grant writing required.
  • Experienced nonprofit professional proficient in donor relationship management, and proposal creation and implementation.
  • Ability to embrace and articulate the mission and values of the Girl Scout Movement. (Personal knowledge of the Girl Scout Movement is always a plus, though not required).
  • Experience overseeing the development, implementation and management of outcomes-based youth programming.
  • Ability to gather, assess, process and present data and information.
  • Demonstrated excellent verbal and written communication, presentation and organizational skills.
  • Commitment to diversity and ability to interact with diverse populations.
  • Proficient in Microsoft Word, Excel, Outlook and PowerPoint; particularly Word and Excel.
  • Experience with Blackbaud's Raiser's Edge and Foundant's GrantHub desired, or ability to learn new systems quickly. 
  • Excellent organizational skills and attention to detail. 
  • Proficient in basic bookkeeping practices with understanding of collections process. 
  • Capability to gather, assess, process and present data and information in a clear, concise and accurate manner. ¿
  • Possess great leadership skills and business acumen, as well as display and model a high degree of business ethics. 
  • Excellent verbal and written communication skills. 
  • Strong analytical skills and problem-solving abilities. 
  • Capacity to handle sensitive information and maintain confidentiality.


  • Capacity to manage stress effectively and work well under pressure.
  • Strong time management skills with ability to work independently and effectively prioritize duties and tasks in order to successfully meet and manage multiple deadlines.
  • Ability to project a high degree of professionalism at all times. 
  • Capacity to network effectively and positively represent GSWNY in the public arena. 
  • Capacity to work well with others in a congenial and effective manner. 
  • Ability to effectively manage and foster relationships with Council staff, volunteers, customers and others within community. 
  • Capable of meeting the travel requirements of the position to conduct Council business. 
  • Must successfully pass the required background checks at hire and thereafter. 
  • If travel is required, must possess a valid driver's license, meet minimum state auto insurance requirements as well as Council insurance carrier's requirements for coverage.

EQUAL OPPORTUNITY FOR ALL: Girl Scouts of Western New York celebrates diversity in all forms and is committed to creating an inclusive, collaborative and supportive environment for all. All employment decisions are based qualifications, merit, performance and the needs of the organization. As an equal opportunity employer, GSWNY does not discriminate on the basis of any qualified applicant's race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military or veteran status or any other groups or persons protected by federal, state or local law.

Specific Requirements of Position:
     Grant Writing
     Computer - Database
     Computer - Spreadsheets
     Computer - Word Processing
     Donor Research
Certification Preferred: N/A
Position Reports to: Chief Development Officer
Send Correspondence to: Kara Fraser, Chief Administrative Officer
Organization: Girl Scouts of Western New York
Phone Number: 716-935-6075
Address: 1000 Elmwood Ave., Door 9
City: Rochester
State: New York
Zip Code: 14620
Email: [email protected]
Apply Online:
Include with Correspondence: 
     Cover Letter
     Writing Samples