Erie Canalway Heritage Fund, Inc. - Development Manager Email
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Name of Organization:
Erie Canalway Heritage Fund, Inc.

Title of Position:
Development Manager

Salary Range
$70,000 - $75,000

Organization Website:

Description of Responsibilities:
Manage identification, cultivation, and solicitation of prospects; properly manage relationships and coordinate efforts of all staff and volunteers engaged in fundraising activities; make asks directly when appropriate; manage donor needs, recognitions and acknowledgments; and manage other administrative duties. 
In coordination with the Executive Director:
  • Implement fundraising plans approved by the Executive Director and Board of Directors and achieve fundraising goals.
  • Make sure identifications, cultivations and solicitations are properly coordinated.
  • Develop and manage solicitation materials, case statements, and other resource development materials.
  • Serve as primary coordinator of current Bicentennial fundraising campaign; and other campaign(s) as they may evolve.
  • Serve as primary coordinator for seeking sponsorships to support the 2025 World Canals Conference; and other special events or initiatives as they may evolve.
  • In coordination with staff Program Managers, secure grants, donations and sponsorships from individuals, businesses, corporations and foundations for various Erie Canalway programs and initiatives (current programs needing or benefitting from sponsorships include – Photo Contest & Calendar, NYS Canalway Water Trail, Canalway Challenge, Erie Canal Learning Hub, and Matton Shipyard Preservation and Adaptive Reuse Initiative); assist Program Managers with funding needs, as necessary.
  • Serve as staff person to Development and Fundraising Committee; help coordinate and manage all Committee efforts.
  • Ensure that appropriate systems and procedures are in place to support sponsorship and fundraising goals, tracking systems to acknowledge all donations in timely and appropriate manner.
  • Ensure appropriate donor recognitions; maintain regular donor communications; make sure all reporting requirements are met.
In coordination with Administrative and Program Staff:
  • Manage database, serve as primary custodian of development and fundraising information.
  • Plan and implement special events, including friend raisers, fundraisers, and annual events.
  • Develop and manage appeal letters and direct mailings.
  • Manage Combined Federal and State Employees Federated Appeal (SEFA) campaigns and any other workplace giving initiatives.
In coordination with the Director of Communications & Outreach and other communications-related staff:
  • Build and reach targeted audiences accurately and effectively.
  • Compile donor and supporter lists for electronic and printed uses.
  • Prepare development-related content for social media and other publications.
  • Assist with electronic communications’ database management.
In consultation with the Executive Director:
  • Develop (individual) annual work plan consistent with organizational goals and strategic plans and provide progress reports as needed.
  • Perform variety of regular and as needed administrative functions including annual work plan updates, budgets, expenditures, and staff time tracking.
  • Represent organization at events, meetings, and other functions.
  • Perform any other duties as assigned.
 Organization's Financial Sources:
Foundation and Corporate Grants
Special Events
United Way
Government Grants

Vacation and Holiday Policy (please specify how much PTO)
Medical, Dental, Health Insurance
Life Insurance
Retirement Plan (ex. 403b with match, or 401k - no matching contribution)
Minimum Qualifications:- Bachelor’s Degree from an accredited college or university.Preferred Qualifications:- Master’s Degree, or higher, from an accredited college or university.
Experience/Personal Qualifications:
Minimum Qualifications:
  • Personal commitment to preserving and promoting the extraordinary heritage and resources of the Erie Canalway National Heritage Corridor.
  • Experience with identifying, cultivating, and soliciting donations from individuals, businesses/corporations, and foundations.
  • Experience with managing databases and sensitive (private) information.
  • Familiarity with computer technology, software, and social networking platforms.
  • Highly organized and detail oriented, with an ability to multi-task.
  • Excellent writing, communication and relationship building skills.
  • Bachelor’s Degree from an accredited college or university.
  • Valid driver’s license and willingness to travel for meetings, trainings, and events; willingness to spend occasional overnight away from home and work on weekends.
Preferred Qualifications:
  • Progressively responsible fundraising experience with not-for-profit organization(s).
  • Track record of success in fundraising with individuals, businesses/corporations, and foundations; and managing such relationships over time.
  • Experience managing fundraising campaigns.
  • Experience with planned giving tools and techniques.
  • Familiarity with the NYS Canal System and upstate NY canal communities.
Specific Requirements of Position:
Annual Campaigns
Grant Writing
Major Gift Solicitation
Planned Gifts
Capital Campaigns
Special Events Planning
Computer - Database
Computer - Spreadsheets
Computer - Word Processing
Direct Mail
Donor Research
Volunteer Recruitment

Special Requirements of Position:
Personal Automobile

Position Reports to:
Bob Radliff
Executive Director
Send Correspondence to:
Diane Jennings
Executive Assistant
Erie Canalway Heritage Fund, Inc.
(518) 237-7000 x 206
P.O. Box 219
Waterford, New York 12188
[email protected]
Include with Correspondence:
Cover Letter
Writing Samples

Additional Organization and Job Details