Name of Organization: Empowering People's Independence (EPI)
Title of Position: Fundraising and Donor Database Manager
Starting Date: 10/11/2024
Salary Range: $55,000 - $65,000
Organization Website: https://www.epiny.org/
Description of Responsibilities:
The primary purpose of this position is to expertly manage and optimize fundraising databases, gift processing, and event logistics, providing crucial support to the Vice President of Advancement, Marketing & External Relations and the Associate Directors in driving fundraising success and advancing the organization's mission
Essential Functions:
- Manage the agency’s donor database platform and fundraising software and oversee database integrity and accuracy.
- Manage all gift processing, including gift/donor data entry; write and merge timely acknowledgments to all donors.
- Maintain policies and procedures for data entry, audit, and analysis to ensure optimal database organization and data hygiene.
- Liaise with the finance/ accounting team on gift and revenue reconciliation (monthly, quarterly, annually).
- Ensure accurate financial and donor data reports, including restricted and general operating support gifts, gifts raised through events and appeals, pledge payments, planned gifts, and differentiating hard and soft credit.
- Provide the VP of Advancement and the Associate Development Director, with donor giving histories, donation analytics, and financial reporting as needed.
- Manage mailings and donor segmentation for fundraising campaigns and events.
- Write, coordinate and manage event communications and sponsor acknowledgments.
Event Support:
- In collaboration with and under the direction of the VP of Advancement and the Associate Development Director, support new and existing annual fundraising (Gala, Walk, Race), volunteer, and other special events.
- Support the VP and Associate Director in managing event budgets, ensuring cost-effectiveness and financial sustainability. Monitor expenses and revenue to ensure financial goals are met and generate financial reports.
- Support the setup, execution, and breakdown of events. Troubleshoot and resolve any issues that arise during events. Promotes a high level of attendee satisfaction and engagement.
- Set up and manage event software, ensuring accurate connection/importing into agency main donor database.
- Help recruit, train, and supervise event staff and volunteers. Provide ongoing support and guidance to volunteers to ensure a positive experience.
- Participate in post-event evaluations to assess the success of events and identify areas for improvement. Prepare detailed reports on event outcomes, donor feedback, and financial performance. Incorporate lessons learned into future event planning and strategies.
Non-Essential Functions:
- Print and mail donor acknowledgement letters.
- Performs other duties as assigned by VP Advancement, Marketing & External Affairs and/or designee
- within scope of practice.
- Assist Development team members with new and ongoing projects and initiatives as necessary.
- Participate on various employee committees as able.
Organization's Financial Sources:
Contributions
Foundation and Corporate Grants
Special Events
United Way
Government Grants
Interest Income
Benefits:
Professional membership dues in AFP paid by organization
Salary Increment Policy
Performance Review Policy
Vacation and Holiday Policy
Medical, Dental, Health Insurance
Life Insurance
Retirement Plan
Education:
Min. Bachelor’s degree, with a minimum of 3 years’ experience in event management and data entry, data analysis and database
Experience/Personal Qualifications:
Experience in working in the not-for-profit field preferred.
Qualifications:
- Must possess and maintain a valid NYS Driver’s License-a vehicle is required for business travel.
- Knowledge of and experience working with donor database and fundraising software platforms, such as Bloomerang, Greater Giving, Qgiv, and Run Sign Up.
- Excellent project management, administrative and computer skills.
- Above average competency in Microsoft Office.
- Excellent communication, verbal, and written skills, along with an aptitude for data analysis.
- Must possess a comfort level with multi-tasking and enjoy collaborating with others.
Specific Requirements of Position:
Special Events Planning
Computer - Database
Computer - Spreadsheets
Computer - Word Processing
Donor Research
Volunteer Management
Position Reports to:
Lorena DeLancey
Vice President of Advancement, Marketing & External Affairs
Send Correspondence to:
Lorena DeLancey
Empowering People's Independence (EPI)
1650 South Avenue
Rochester, New York
14620
[email protected]
585-442-6420
Include with Correspondence:
Resume
Fundraising and Donor Database Manager_Sept. 2024.pdf
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