Name of Organization: Catholic Charities Family and Community Services (CCFCS)
Title of Position: Development Specialist
Salary Range: $40,000 - $50,000 (35 hours/week)
Starting Date: 12/15/25
Organization Website: https://ww2.fcscharities.org/

Description of Responsibilities::

The Catholic Charities Family and Community Services Development Specialist, under the direction of the Director of Development, Operations, is responsible for timely gift entry, producing accurate and timely acknowledgement letters and analyzing donor data to help improve fundraising efforts. This role is an integral part of the overall fundraising efforts within the Development Department. A high level of skill and proficiency is required as well as confidentiality and sensitivity to donor information.

Essential Duties and Responsibilities:

• Maintain accuracy, integrity, and confidentiality of Catholic Charities Family and Community Services’ fundraising and donor database, Raiser’s Edge; as well as any other development software utilized.
• Accurate review, analysis, entry, and follow-up of gifts within the period identified in department standards. Process includes analyzing all gifts utilizing CCFCS’ policies and procedures on gift acceptance and data entry. Understanding of IRS regulations as they pertain to gift acceptance, processing, and receipting, to ensure accurate handling of gifts. Import online gifts via Online Express and/or NXT. Appropriately match donors with existing constituents or create new constituents, where appropriate.
• Accurate analysis of biographic updates following Development policies. Process includes analyzing requested updates, corresponding with requestor to be sure backup information, when needed, can be added to Raiser’s Edge to document the change.
• Analyze donor data and create actionable insights to improve fundraising efforts. Process to include research and add appropriate actions for department fundraisers. Follow up on assigned actions, as appropriate.
• Generate and mail acknowledgement letters, following the process through creation, staff signature(s), adding appropriate notes to Raiser’s Edge, and mailing. For department events, should software be used outside of Raiser’s Edge, ensure registrant information from the event software is reflected within Raiser’s Edge. Assist with entering/updating event information within event platform. Assist supervisor with preparing and reviewing mailing lists, reports, excel files, word documents, etc., as needed. Maintain a high-level of confidentiality when working with sensitive donor information.
• Assure data integrity and comply with all policies and procedures related to keeping donor information safe and secure.
• Participate in special events as needed.
• Participates in relevant Agency meetings and/or training courses.
• Awareness and active support of the Agency's Mission, Vision, Values and Strategic Plan. Including, but not limited to, supporting the Agency's Core Competency initiatives of being Collaborative and Community Focused, Innovative and Entrepreneurial, and Culturally Competent and Diverse.
• Ensure compliance with all applicable Local, State, and Federal regulations and agency policies.
• Provide general back-up to the Development Department as needed and directed.
• Other duties as assigned.
• Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive. Employees are required to follow appropriate supervisory directions and perform other related duties as required.

Benefits:  

• Performance Review Policy
• Vacation and Holiday Policy (please specify how much PTO)
• Medical, Dental, Health Insurance
• Life Insurance
• Retirement Plan (ex. 403b with match, or 401k - no matching contribution)

Education: Associate degree in related field and a minimum of one year’s development or fundraising experience --OR—High School Diploma / GED and a minimum of three years’ development or fundraising experience.

Experience/Personal Qualifications: 

• Experience with Raiser’s Edge and/or fund development and marketing in a non-profit setting strongly preferred. An equivalent combination of education and experience will be considered.
• Proficiency with Microsoft Office Suite, team player, strong attention to detail, ability to meet deadlines.

Specific Requirements of Position:

• Computer - Database
• Computer - Spreadsheets
• Computer - Word Processing

Special Requirements of Position: Personal Automobile

Position Reports to:

Laurie Conlon
Director of Development
585-565-3386
[email protected]

Apply here: https://recruiting.paylocity.com/Recruiting/Jobs/Details/3724335

Include with Correspondence:
Resume
References|
Cover Letter

Other info: Development Specialist.pdf