WXXI - Development Database Associate Email

AFP Member? Yes
Name of Organization: WXXI
Title of Position: Development Database Associate
Organization Website: www.wxxi.org

Description of Responsibilities:

Job Description: The Development Database Associate reports directly to the Membership Manager and is responsible for processing financial gifts, generate letters and handle a number of other membership and development tasks.

Role and Responsibilities:

  • Process all the financial gifts for WXXI, WEOS, and WITH including checks, cash, and credit card transactions. Enter data in membership records. Prepare daily gift batches. Process monthly payroll deductions.
  • Generate renewals, installment notices, and thank you letters for membership for WXXI, WEOS, and WITH. Generate file for the monthly program guide. Process checks, credit cards and reports during capital campaigns. Enter data into member records. Process EFT’s, provide weekly credit card reconciliation reports to Finance.
  • Manage the Membership Database - monitor data accuracy and integrity. Update account records as needed, create queries and exports for mailing lists, email campaigns, fundraising appeals, event invitations, membership renewals, and other fundraising/marketing initiatives.
  • Participate in pledge drives. Prepare materials, help set up studios, enter pledges, verify and download pledges, and provide general assistance as needed.
  • Process matching gift requests and vehicle donations. Enter data into member records. Balance all credit donations and provide Finance with Batch #’s. Verify and download pledges daily.
  • Daily and monthly closing in membership database (Allegiance). Provide general office assistance. Answer the Member Hotline. Serve as back up to other Member Services office staff.
  • Coordinate outgoing mailings through scheduling and supervising volunteers
  • Order and maintain stock of stationary and envelopes and inventory of Membercards.
  • Other duties as assigned.

Performance Review Policy 
Vacation and Holiday Policy
Medical, Dental, Health Insurance 
Life Insurance 
Retirement Plan 

Education: High school diploma. Associates or Bachelor’s degree in Finance or Accounting preferred

Experience/Personal Qualifications:

  • Exhibits strong proficiency in Microsoft Office Suite and familiarity with database programs.
  • Good organizational skills and ability to meet deadlines.
  • Pleasant telephone personality.
  • Ability to perform accurate data entry and attain proficiency in using membership software
  • Ability to work independently and collaboratively in a team environment
  • Ability to work occasionally early mornings, evenings, and weekend hours during member drives
Physical Demands: While performing the duties of this job, the Development Database Associate is regularly required to sit, use hands, reach with hands and arms, talk/hear. The employee is required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception.


Position Reports to: Membership Manager

Send Correspondence to:
Human Resources
[email protected]

Include with Correspondence: