Big Brothers Big Sisters of Greater Rochester - Events and Community Engagement Associate Email

AFP Member? Yes
Name of Organization: Big Brothers Big Sisters of Greater Rochester
Title of Position: Events and Community Engagement Associate
Starting Date: 11/01/2022
Salary Range (low): $42,000
Salary Range (high): $45,000
Organization Website:

Description of Responsibilities: The Events and Community Engagement Associate serves as a key team member in advancing and implementing the agency’s development strategy, working collaboratively to promote the success of fundraising activities aimed at attracting support from individuals, civic groups and corporations. This individual works closely with the Sr. Development Officer on agency fund development; helping to create an annual plan for increasing revenue which supports the agency’s mission and goal for financial growth. As part of the agency’s development planning process, work with the Sr. Development Officer to establish annual goals, objectives, and strategies for the agency’s development activities.

  1. Manage and coordinate events that support the agency’s fundraising activities and further donor cultivation activities. Oversee all event activities, including securing sponsorships, interfacing with venues, other event logistics, compiling of guest lists and subsequent RSVP lists, and managing collateral materials and publications.
  2. With the Sr. Development Officer, the associate is responsible for managing the annual appeal and working with select individual donors, participates in donor cultivation and stewardship, and participates in the donor recognition program.
  3. The associate is responsible for managing and maintaining the donor database (currently Salsa) including processing gifts, preparing acknowledgments, and maintaining donor files. Collaborate with Office Assistant to maintain a system for entering, tracking and managing volunteers and individual donors, track donor ratings and run and/or interpret reports on progress toward goals.
  4. Work with Sr. Development Officer on an annual corporate gift strategy. Assist in identifying corporations with giving potential and strategize solicitations. 5
  5. Manage and help build “third party” events, participate in growth of volunteer program and engage new businesses and civic organizations to partner with BBBS.
  6. Organize, lead and support Board Committees in developing events. This includes the Bowl for Kids’ Sake Committee, Golf Fore Kids’ Sake Committee, and Annual Gala Committee (others as needed).

Organizational Budget: $920,000
Organization's Financial Sources:
Foundation and Corporate Grants
Special Events
United Way

Performance Review Policy
Vacation and Holiday Policy: 20 days PTO, 12 holidays
Medical, Dental, Health Insurance
Life Insurance
Retirement Plan

Education: Bachelor’s Degree preferred, Associates Degree accepted, in Communications, Public Relations, Marketing, Business or related field; 1 – 3 years related experience required, or equivalent combination of education and experience.

Experience/Personal Qualifications:

Computer Skills:

  • Basic Outlook
  • Intermediate Microsoft Word
  • Intermediate Excel
  • Basic PowerPoint
  • Donor Management Software
  • Social Media and other web or cloud-based products and services
  • SharePoint

Knowledge, Skills and Abilities:

  1. Organizational skills, accuracy, attention to detail, and ability to prioritize workflow are critical.
  2. Excellent communication (written and verbal) skills, are essential, with the ability to build and maintain relationships.
  3. Anticipates and responds to changing business conditions with innovative and creative solutions.
  4. Proven integrity.
  5. Flexibility, creativity and team-centered philosophy.
  6. An articulated belief in the mission of BBBS.

Specific Requirements of Position:
Special Events Planning
Computer - Database
Computer - Spreadsheets
Direct Mail
Volunteer Management
Personal Automobile

Position Reports to: Senior Development Officer

Send Correspondence to:
Lisa Mattoon, CEO
Big Brothers Big Sisters of Greater Rochester
37 South Washington Street
Rochester, New York 14432
[email protected]

Include with Correspondence:
Cover Letter